Print and mailing related items will be submitted for Publication review through the Office the Vice President of Marketing and Communications. Upon approval, projects will be directed to University Printing and Mailing Services for production. All Trademark and licensing (logos) are strictly controlled and usage must be cleared by the Brand and Licensing Director.
The University of Oklahoma seeks to ensure that all publications and items representing the university convey a consistent and accurate message and image. To accomplish this, all purchased publications and goods representing a college, school, department, administrative area or program of the university must be reviewed and approved by the Division of Marketing and Communications or other designated publications office. Any sponsorship requests also must be submitted here.
Student groups do NOT need to use this form unless they are using departmental funds. If so, the department needs to fill out this form.
There are some items that do not need to be sent via this form for approval. You may proceed immediately to the next step for projects that meet one of the following criteria. For all printed items that meet one of these criteria, they should go directly to the publication review process by emailing firstname.lastname@example.org.
Items that do not need to go through this form for approval but must submit projects to Printing and Mailing Services for production.
- Any item under $250 that promotes student recruitment, classroom activities, special events and lectures and University resources.
- Standard University sundry stationary and approved stock forms
- Items that will be re-sold for the full cost (or more)
- Items that are a public service announcement and not created for branding or marketing of services or events
- Registered student organizations using University funds
- Preapproved promotional items in quantities of 250 or less (may require Licensing approval)
All other print and mail proposals will be vetted through the Vice President of Communications and Marketing office. The following guidelines will dictate the frequency and volumes permissible for standard projects. Authorization forms must be completed, and all pertinent data supplied to Printing Services prior to production.
Printing and Mailing personnel should be consulted prior to production. There are many simple techniques that can be incorporated to lower costs and improve ROI.
All print and mail related projects will be directed to Printing and Mailing Services without exception. This includes but is not limited to; printing, copying, promotional products, poster and banners, engraving and subsequent mailing services.
Departmental Paper Purchases
All departmental copier type papers should be purchased through Printing Services. Ordering can be done on-line and stock will be delivered to your office. Purchase of paper from outside sources is strictly prohibited.
The purchase of toner cartridges for non-contract printers should be made from Staples only. Do not purchase toner products from on-line sources or other local vendors. Be aware of “Toner Pirates”. These companies will call and/or ship product directly to you unrequested. They will follow up with an invoice. These costs are greatly inflated ad often time utilize remanufactured products. Using these products can nullify device warranties and cost you significant funds. If ever in question, please call Printing Services.
Student Course Packs and Copyright Clearance
All student course packs will be submitted via the Sooner Books Portal. Course packs containing Copyrighted materials must be submitted in advance to provide for sufficient time to secure permissions and costs related calculated. No exceptions will be made.